Job offer : Executive Assistant & Administration Officer (M/F/X)

We are looking for an Executive Assistant & Administration Officer (M/F/X) to ensure a smooth coordination of a multitude of different tasks in the office, working with our executive team and in contact with the ILA members.

The organisation

ILA (Institut Luxembourgeois des Administrateurs) is a non-profit organization founded in 2005.

The mission of ILA is to promote the profession of Directors by developing its members into highly qualified, effective and respected Directors. 

In parallel, it promotes best practices in Luxembourg in the field of Corporate Governance of companies and institutions by actively engaging with those institutions charged with the introduction, application and oversight of those Corporate Governance rules and practices. It achieves this through high quality training, forum discussions, research, publications and conferences. 

ILA aims to be the premier interlocutor in Luxembourg on issues affecting Directors.

The role  

  • Support to the executive team: phone calls, meeting organisation (internal and external stakeholders), preparation of presentations and reports, minutes taking where necessary and follow-up of actions

  • Membership and Certification: direct point of contact for members, follow-up of continuous professional development obligations and of various requests

  • Business Development: support to research for business development projects and tracking of prospects

  • Office Management: handle the central office phone calls and mailbox, and support to various administrative tasks and regular office operations (HR, accounting, events organisation, etc)


  • At least 3 years of relevant professional experience in similar functions

  • Proficient knowledge of English and French are required; knowledge of other languages, particularly German, would be a distinct advantage

  • Strong organisational and communication skills

  • Positive thinker, flexible and multitasker team player, able to work autonomously and to prioritize tasks

  • Fast problem-solving skills and the flexibility to think outside of the box to find solutions

  • Proficiency in Microsoft Office and other office tools, with aptitude to learn new software and systems

  • Good understanding of ILA’s mission and activities; interest in Governance issues and ability to learn proactively and autonomously are also needed


Please send your resume and a motivation letter to :

Véronique Vansaen -

Institut Luxembourgeois des Administrateurs (ILA)

19, rue de Bitbourg

L-1273 Luxembourg