Join the ILA team and play a key role in organising impactful training courses, certification and exciting events.

ILA's multicultural and dynamic team is ready to welcome you to your next professional challenge. ILA is committed to a healthy, balanced and diverse workplace.

Diversity inspires innovation and creativity; we look forward to hearing your voice and making you part of our team. Join us!

ILA is an independent and member-driven institute that promotes the application of the highest internationally recognised governance practices in all sectors of the Luxembourg ecosystem. As Luxembourg's multi-industry association, ILA is the voice of governance as well as an ambassador for Luxembourg as a strong business location for good governance.

ILA plays a crucial role in defining and promoting conscious, good and sustainable governance in Luxembourg. To achieve this, ILA offers training and certification courses, produces studies on relevant topics and supports its members through networking activities, advocacy and access to relevant governance resources.

Contract type	Permanent (CDI)
Working hours	40 hours (Monday-Friday)
Telework	1 day /week (after the trial period)
Flex hours	Yes
Holidays	28.5 days
Lunch vouchers	Yes
Complementary pension scheme	Yes (after 1 year in service)
Development opportunities	Yes

The Role

The Events & Certification Assistant (M/F/X) supports both the Certification and Events teams in organising training programmes and events.
This job offers a wide variety of tasks:

Support the Certification Team on the day-to-day management of the:

• Information
  

• • Provide relevant information to prospects and follow up with them (phone calls, emails)
    
  • Update of various documents/communication
    
  • Follow-up of the common mailbox
    
    
• Training courses:
• • Assist with the follow-up of application files: update Odoo Event Management software and follow-up tables, follow-up on missing information, draft invoices
  • Draft training course web pages for publication on the ILA website
  • Provide support to the training organisation: draft information emails to participants, send calendar invitations to speakers, prepare participants lists, name tags, follow up on menu choices & allergies, review and update programme & slide decks according to ILA Standards, upload documents in RiseUp, prepare certificates of participation or registration upon request
  • Attend training courses to ensure logistics and participation
  • Assist in the exam preparation
  • Any other task related to the organisation of training courses
    
    
• Certified members
• • Provide administrative support with the collection of application files
  • Assist with the preparation of certificates for the award ceremony
  • Update in Odoo
  • Support on CPD requests
  • Follow-up on missing information

Support the Events Team on the day-to-day management of the events organisation:

• • Prepare agenda and follow up with speakers
  • Draft event web pages for publication on the ILA website
  • Follow up on online registrations, invoicing and payments
  • Prepare and review materials according to ILA Standards
  • Attend & coordinate events according to calendar
  • Post-event follow-up: attendance and survey
  • Any other task related to event organisation

General support

• • Support the central office phone calls: answer and respond to phone calls and/or communicate messages to the team when necessary
  • Support on various administrative tasks and regular office operations on a needed basis
  • Update and complete contact on an ongoing and proactive basis (email exchanges, information provided by phone or in other documents… )
    
    

Qualifications

• Positive thinker with excellent relationship and communication skills.
• Experience: Entry level; 1 year of work experience in a similar environment is considered an advantage.
• Education: Bachelor’s and/or BTS degree equivalent.
  
• Fluency in English and French is essential; knowledge of other languages would be considered an advantage.
• Strong organisational skills with the ability to multi-task.
• Proficient in Microsoft Office and other office tools, with the ability to learn new software and systems.
  
• Ability to work proactively and autonomously.

Contact

Institut Luxembourgeois des Administrateurs (ILA)
1 rue Hildegard von Bingen
L-1282 Luxembourg

Oana Barbu ([email protected] - www.ila.lu)

Only applicants who provide a CV and a motivation letter will be considered.